Information For ACT Arts Fund Grant Recipients

Grant Terms and Conditions - Deeds of Grant

All Grant recipients will receive a letter confirming the amount of the grant with an attached Deed of Grant.

You are advised to read the Deed of Grant carefully as these documents contain information regarding your obligations under the Deed and instructions on how to receive your grant payment.

Payment of Grant

You must provide an ABN or, if you do not have an ABN, a Statement by a Supplier form which is available from the Australian Taxation Office (ATO). Funds will not be paid if an ABN or Statement by Supplier form has not been provided.

Creating a Tax Invoice/Invoice

If you or your organisation has an ABN and is registered for GST, you must quote it on your tax invoice and add 10% to the grant total for GST.

How to set out your Tax Invoice:

1. The title must be TAX INVOICE

2. List your name, registered business name, address and ABN

3. Date and number the Tax Invoice

4. List the artsACT address in full (abbreviations will not be accepted)

artsACT

Community Services Directorate

GPO Box 158

CANBERRA ACT 2601

5. Describe the item and cost

6. Separately list GST amount

7. Total the amount payable

An invoice template is available here (WORD 34KB).

If you are not registered for GST you must provide an 'Invoice' (not a 'Tax Invoice'), set out as above but without the GST component.

Acknowledging ACT Government support of your project

It is a requirement of the Deed of Grant that you acknowledge the ACT Government on all print and electronic publicity and on other materials associated with your funded project. Click here for details.

Acquittals

Another key requirement of the Deed of Grant is that you acquit the funding. Always submit the acquittal documentation in the format described in the Deed of Grant.

Allow time to draw all the information together to give a true and accurate report after the project has finished.

Refer to your Deed of Grant to find out when your acquittal is due.

If you need to extend your project or are concerned that you may miss the deadline for your acquittal report you need to inform artsACT in writing in advance, so that a formal extension of your Deed of Grant can be considered.

Please note: Any applicant who has an overdue unacquitted grant through the ACT Arts Fund will be ineligible to apply for further funding. A history of late acquittals without due cause from an applicant will be taken into consideration when assessing future applications.

Informing artsACT of changes to your project

artsACT is aware that conditions may change between the time you receive the grant money and the time the acquittal report is due.

Changes to your project and/or budget require artsACT approval. You will need to advise artsACT in writing prior to making any changes to the focus of your project. artsACT will consider project variation requests on a case-by-case basis.

ACT Government Grant Information

For general information on ACT Government grants, please refer to the ACT Government Grants Portal www.grants.act.gov.au

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